Here are some of our most frequently-asked questions about Scarefest. We hope you find them useful. If you have any unanswered questions please email us at scarefest@scouts.org.uk

Do all young people need to be accompanied by a Leader?

Yes, all young people must be accompanied by a Leader who is responsible for the young people at all times whilst on site. The only exception are Explorers who can attend the event on an Event Passport.

Do I book young people individually or as a group?

All bookings must be made by a Leader and all young people should be booked in as part of a group. Individual bookings cannot be accepted.

Can I join the event team as part of my Duke of Edinburgh or Queen’s Scout Award?

If you are looking for a fun and rewarding residential project to take part in as part of your DofE or Queen’s Scout Award, join the Scout Adventures team in the week leading up to Scarefest and help us to create an amazing event experience for participants. Sign up here. For questions, email us on info@scoutadventures.org.uk.

Can you tell me whether food is provided?

Food is not provided as part of the fee. You can either camp and cater for yourselves or you can take advantage of the catered service. Details of the menu are on the Food page.

Can leaders take part in activities?

Activities are intended specifically for the Scout and Explorer age ranges. In order to give the maximum opportunity to the young people, helpers and leaders are not permitted to take part in the activities during the day.

Where is Scarefest held?

Scarefest is held at Gilwell Park – set in 108 acres of beautiful woodland north east of London, on the edge of Epping Forest. The site is easily accessible from the M25 yet it still gives the feeling of being in the great outdoors.

Gilwell Park Scout Activity Centre
E4 7QW
Tel: +44 (0)208 4985 305

What should I do if I feel something is unsafe?

Please contact a member of the event staff at your earliest convenience and we will ensure the matter is addressed.

What happens if I do not book by the closing date?

In order to guarantee places you should get your bookings in as soon as possible after booking opens, especially for larger groups.

Can we stay on centre and camp overnight?

If you have booked a ticket that includes camping then you are permitted to camp overnight on site. If you have a Saturday only ticket then camping overnight is not permitted.

Do you need help with the event?

Yes, we’d be very grateful for help at the event, particularly in the week before – we can ensure that you’ll experience some of the fun of the event. If you are able to help for the whole weekend and/or the week before we will feed and accommodate you where possible. If you’d like to volunteer please email scarefest@scouts.org.uk

Is there an event badge?

Yes there is and this is avalable to order when you book your tickets. There will also be a limited number of badges available to purchase at the event.

Do we have to pay for activities?

All activities are included in the ticket price.

What refreshments will be available?

Confectionery, hot and cold snacks and drinks will be available on site. Please refer to the site map for more information.


What about special needs groups, are all activities open to them?

Please approach the instructor on the activity, who will then assess the suitability of the activity and provide additional support if required.

Will there be alternative activities in the event of wet weather?

Where it is safe to do so, all activities will continue in wet weather. Some activities will be inside, however, all participants should bring a coat, hat, scarf and gloves.

Do I need to stay with my group during the day?

Some leaders choose to stay with their groups, while others allow their young people to do what they want to do. All we ask is that you are available should you be needed. It is your decision whether you stay with your group or not.

What happens if I cannot find my group or a young person gets separated?

A lost and found point is available and marked on the event map. Please make your young people aware that should they get lost they should go to this area. Please inform a member of staff.

Is there event merchandise?

Yes, there is an event T-shirt and hoodie for this event, available to order when you book your tickets.  There will also be a limited supply of merchandise available to purchase at the event.

Please note: We endeavor to deliver event merchandise according to demand, pre and post event. Copying the artwork for our event merchandise in any way requires written permission from The Scout Association as per POR.

Do I need to have InTouch arrangements in place?

Group Leaders are responsible for their group’s own InTouch arrangements, this includes holding the next of kin details for all their own leaders and young people and having their own contact details for the InTouch purposes with their districts. For Explorers attending the event on an Event Passport it’s expected that they have in place their own InTouch processes as agreed with the permit holder issuing the permit to them. Please ensure that you InTouch process is in line with TSA’s POR.


I’ve ordered merchandise. What sizes are S, M, L, etc?

T-shirts and Hoodie – Small – 34/36”, Medium – 38/40”, Large – 42/44”, XL – 46/48”, XXL – 50/52”


Can we bring campervans or caravans?

Unfortunately we aren’t able to accommodate campervans, caravans or similar vehicles.